Annual General Meeting
Parish of the Protection of the Holy Virgin Russian Orthodox Church Outside of Russia
The meeting will take place on 11 March 2012 at 12:00 PM.
in the parish hall at 99 Stonehurst Avenue, Ottawa, Ontario
THE AGENDA WILL CONSIST OF THE FOLLOWING:
1. Election of Assistant to the Chair of the Meeting
2. Election of two Secretaries for the meeting
3. Report of Rector*
4. Report of Warden
5. Report of Sisterhood
6. Report of St. Vladimir’s Residence
7. Report of Bookstore
8. Report of Treasurer
9. Report of Audit Committee
10. Ratification of Treasurer and Audit Committee reports
11. Vote on Proposed Budget
12. Elections:
a) Selection of two counters of votes if necessary
b) Elections to new term
i. Warden (3-year term)
ii. Treasurer (1-year term)
iii. Secretary (1-year term)
iv. Members of Church Committee (2 to 5 members) (1-year term)
v. Members of Audit Committee (3 members and 1 alternate) (1-year term)
13. Other Matters
* Each report will be followed by an opportunity for relevant questions
Please note: Participation in this meeting is limited to voting members who have paid their dues and fulfilled all other membership obligations indicated in the Normal Parish By-Laws of the Russian Orthodox Church Outside Russia.
Section 21 of the Normal Parish By-Laws: The Annual Parish Meeting shall be considered valid in the presence of a quorum of two thirds of the parish members.
Note 1: If by the time scheduled for the meeting the parish members present should fail to constitute the required quorum, another Annual Parish Meeting shall be convened one hour later on the same day which meeting shall be considered valid in the presence of any number of attending members.